Accounting Manager/Senior Accountant

Detailed Duties and Responsibilities:

Financial Reporting and Close:

• Own and complete the monthly close process for Canadian and U.S. entities, including journal entries, accruals, allocations, intercompany entries, reconciliations, and consolidation.
• Prepare accurate and timely monthly financial statements and management reporting packages, including cash flow, sales, gross margin, project performance, and other decision-support reporting.
• Analyze actual results against budget and forecast, investigate variances, identify risks and trends, and communicate actionable insights to the President, executives, and operational leaders.
• Maintain complete balance sheet working papers and ensure the general ledger is accurate, supported, and reconciled.
• Lead fiscal year-end close, prepare files and working papers for the external accounting firm, coordinate requests, and record approved year-end adjustments.
• Maintain documented accounting policies, close checklists, recurring deadlines, and appropriate review controls.

Budgeting, Forecasting and Financial Analysis:

• Lead the annual budgeting process, including templates, instructions, assumptions, departmental submissions, consolidation, review, and final reporting.
• Maintain rolling forecasts and cash flow forecasts and update them as business conditions change.
• Develop and maintain financial models, business cases, key performance indicators, and management dashboards.
• Provide financial analysis and practical recommendations to support pricing, resource planning, cost management, project decisions, and corporate initiatives.
• Partner with executives and managers to improve forecast accuracy, understand financial performance, and resolve financial issues.

Project Accounting and Commercial Governance:

• Ensure projects are set up correctly in the ERP system and that project financial data, billing structures, budgets, and reporting requirements are accurate.
• Oversee revenue recognition, work in progress, unbilled revenue, deferred revenue, project accruals, project profitability, and related reconciliations.
• Provide financial review and input within the commercial governance process, including pricing, margin, payment terms, financial risk, and the financial implications of proposed agreements.
• Work with project managers and operational leaders to resolve billing, cost, margin, forecasting, and project reporting issues.
• Ensure client financial reporting is accurate, timely, and aligned with contractual requirements.

Treasury, Banking and Working Capital:

• Manage daily cash position, short- and medium-term cash flow forecasting, banking relationships, and authorized access to banking platforms.
• Monitor accounts receivable, collections, accounts payable, payment timing, credit exposure, and other working-capital priorities.
• Approve or release banking transactions within delegated authority and maintain appropriate segregation of duties and controls.
• Administer corporate credit cards, signing authorities, banking documentation, and financing or covenant reporting requirements, as applicable.

Accounting Operations and Team Leadership:

• Supervise, coach, develop, and provide day-to-day direction to the accounting department.
• Oversee and ensure accurate and timely processing of accounts payable, accounts receivable, customer collections, cash applications, employee expenses, timesheets, payroll inputs, and client reporting.
• Personally complete or support operational accounting work when required to meet deadlines, resolve issues, or maintain continuity.
• Establish clear roles, calendars, procedures, service standards, and backup coverage across the accounting function.
• Promote accountability, confidentiality, collaboration, continuous improvement, and alignment with Dexcent policies and values.

Payroll, Tax, Grants and Compliance:

• Oversee payroll processing and ensure required deductions, remittances, T4s, T2200s, WCB filings, and related records are accurate and completed on time.
• Coordinate GST/HST, corporate tax, statutory, and regulatory filings with internal and external resources.
• Maintain compliance with applicable Canadian and U.S. accounting, payroll, tax, and reporting requirements, with advice from external specialists where required.
• Coordinate SR&ED claims, the Alberta productivity grant, and other funding programs, including documentation, deadlines, reporting, and liaison with advisors or funding bodies.
• Maintain strong internal controls to safeguard assets, protect confidential information, support auditability, and reduce error and fraud risk.
• Monitor compliance obligations and escalate emerging risks, missed deadlines, control gaps, or accounting concerns promptly.

Systems, Data and Process Improvement:

• Act as the finance process owner for ERP and related financial systems, including master data, chart of accounts, analytic structures, products, workflows, access, controls, and reporting design.
• Lead or participate in ERP upgrades, testing, issue resolution, implementation of new modules, and end-user adoption.
• Ensure financial data structures support reliable department, sub-department, project, entity, and management reporting.
• Identify and implement practical improvements that increase accuracy, efficiency, scalability, and business insight.
• Maintain current process documentation and ensure critical financial information is stored in approved, accessible locations.

Corporate and Leadership Support:

• Provide clear, concise financial information and recommendations to the President, executive team, and leaders.
• Participate in planning, performance review, risk management, and other leadership discussions where financial input is required.
• Support new ventures, corporate changes, financing, due diligence, and special projects through accurate analysis, documentation, and financial coordination.
• Maintain a professional and constructive communication style with customers, vendors, advisors, banks, team members, and other stakeholders.
• Support Dexcent safety, security, privacy, and compliance programs and perform other duties or special projects assigned by the President.

Core Competencies:

• Hands-on ownership: willingly and competently completes detailed accounting work while leading the overall function.
• Financial accuracy and judgment: produces reliable work, investigates anomalies, and applies sound accounting judgment.
• Planning and execution: organizes recurring cycles, anticipates dependencies, meets deadlines, and follows through.
• Business partnership: translates financial information into practical insights for non-financial leaders.
• Leadership: sets clear expectations, provides constructive direction, and builds capability in the department.
• Systems aptitude: understands how financial processes, data structures, controls, and reporting work together.
• Integrity and confidentiality: demonstrates strong ethics, discretion, accountability, and professional judgment.
• Communication: communicates clearly and professionally in writing and verbally with internal and external stakeholders.
• Continuous improvement: simplifies processes, strengthens controls, and improves the usefulness of financial information.